A new year brings the reminder to set new goals, both personally and professionally, but does that include protecting the privacy of your data? Data Privacy Day is a day to raise awareness and promote privacy and data protection best practices.
That's why we're sharing common causes for data leaks and how to prevent them:
CFOs and Financial Controllers know how important the privacy of their ERP information is. Commonly, they rely on ERP built-in reporting features and Excel to report and distribute information to decision makers, but is that a secure way to prevent data from getting into the wrong hands?
Sophisticated hacking stories make the headlines, but the reality is that most data leaks in mid-sized companies come from human error.
Many data leaks happen due to a company’s staff, for example, an employee accidentally sharing a critical Excel or PDF report with the wrong people (the ‘oops email’), data exposure caused by malware on an infected computer, or even disgruntled employees selling the company’s data.
These potential dangers can be dramatically minimized by having clear and ongoing communication about the company’s data privacy policies and best practices and employment contracts laying down severe consequences for breaching such policies and emphasizing them during the hiring process.
Another potential source of data leaks is poor security setup of your ERP system and its reporting engine. Security is often a multi-layer process that may take considerable investment to implement, unfortunately, it’s not uncommon to find systems that are not keeping up with the latest security threats and vulnerabilities.
The following security best practices can help prevent human error from exposing sensitive data, or even catch breaches early on:
There’s nothing wrong with Excel – it’s a great and flexible tool! “Excel hell” is a term used to express the use of stand-alone tools (like Excel) to tackle complex reporting needs.
Here are some common “Excel hell” issues related to data security and privacy:
When companies begin to review their data privacy, they often realize that the built-in reporting features in their ERP and tools such as Excel are actually contributing to potential data breaches and it can be challenging to enforce and manage data privacy while providing methods for the reporting requirements.
Here’s a summary of how Enterprise Reporting Platforms add value for data security:
DataSelf offers a mature Enterprise Reporting Platform that has been helping many companies take their security privacies to a Fortune-2000 level quickly and inexpensively. Leveraging MS SQL data warehousing coupled with their latest DataSelf ETL+ technology, Tableau, Power BI and Excel, their platform may be deployed on premises or leveraged with their AWS and Azure cloud frameworks.
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