If you're still using spreadsheets to manage your fixed assets chances are you've probably experienced a few hiccups. And we all know any sort of issues involving your asset management process can seriously interrupt your work day.  

That's why we're providing five common signals it’s time to make a switch from using spreadsheets to manage your inventory control:

Signs it's time to migrate from spreadsheets

1. Using spreadsheets to manage your fixed assets is a huge security risk
Using a software rather than spreadsheets is a much safer route for protecting your assets.  Imagine if someone were to hack into your system.  Would your data be protected?

2. Trouble inputting data across the organization
Can we all agree that communication is key when operating a successful business? Spreadsheets limit the ability to communicate to everyone involved in your business. Have you ever viewed an Excel file and got the dreaded notification “[blank] is currently working in your file, would you like to view this document as a read only file”? When deadlines are tight and you are lacking patience, your business needs a program that allows everyone to view the management system at once from multiple locations. 

3. You consistently discover errors in your data

Entering formulas into spreadsheets often comes with a margin of error since the data is being manually enter into the document. Not catching those errors can cost your company money. 

4. You feel like you have multiple job titles 
Does the manual entry process have you stressed out and feeling like you’re doing multiple people's jobs? Being able to digitally enter inventory with a barcode scanner would save you a long headache and a lot of time. 

5. Rushing to prepare for tax time
Have you ever heard of the expression ‘save time, save money’? A dedicated system can help you do just that by automating your process rather than manually entering data into a spreadsheet. No need to rush at the end of the year to prepare for your audit thanks to the data being up to speed and compliant.
Allowing you to effectively control your asset management and inventory management process isn't the only thing an ERP system could do for your small to medium-sized business!  Check out this helpful whitepaper to see even more benefits to jumping ship on the spreadsheets.
Interested in learning more about how an effective ERP system can help manage your SMB?
We would love to speak with you about how Klear Systems can benefit your organization.

Give us a call at (949) 681-8135,
email us at info@klearsystems.com
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Ashley Lemus

Written by Ashley Lemus