Acumatica Cloud ERP - Best Inventory Management Software of 2017!

Posted by Ashley Lemus on Fri, Jul 21, 2017 @ 02:39 PM

Acumatica is no stranger to winning "Best Of" awards.

That's why we're proud to partner with what PC Magazine recognizes as one of The Best Inventory Management Software of 2017!

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PC Mag has been the leading authority on technology buying, delivering independent reviews of more than 2,500 products per year. 

Their experienced staff develops and performs tests that allows them to identify the best (and worst) products in order to inform their readers for intelligent buying decision. The PCMag Editors' Choice award is recognized globally as a trusted symbol for buyers and sellers of technology products and services.

 

So, when we heard PC Magazine would be testing 5 of the most popular inventory management software packages, and Acumatica won, we were thrilled! And, of course, we wanted to brag a little.

 

"With its easy-to-follow navigation, robust reporting, and unusual pricing model, Acumatica is a solid choice for enterprise-scale accounting, ERP, and inventory management."

 

- PC MAG

 

But before we dive into the full review of Acumatica's Inventory Management Suite, we should provide a little background of what inventory management software is.

To put it simply, inventory management software touches many different levels of your ERP package. It's purpose is to track warehouse items through acquisition, sales, or use processes; locate them across one or many warehouses, and price and inventory so you know the value of items you have in inventory for accounting purposes.  An exceptional inventory management system will also track sales, purchase orders (POs), deliveries, and be tied to point-of-sale (POS) software.  Bar coding, item location, and bin identification are also functions you should look for in an inventory management system.

 

We're happy to report that Acumatica Cloud ERP's Inventory Management module provides all of these essential functions!

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 But don't just take our word for it!

 Read The Full PC Magazine Review Here!

 

Tags: Acumatica Cloud-Based Solutions, Inventory Management, Product Reviews

Is Customer Forecasting the Silver Bullet for your Inventory?

Posted by Ashley Lemus on Mon, Jun 19, 2017 @ 11:05 AM

The basic thinking behind the concept of customer forecasting is simple: your inventory replenishment planning will be more sensitive and responsive to changes in demand if you factor in your customers changes in demand.

Is Customer Forecasting the Silver Bullet for Your Inventory

That seems pretty simple, right? You get the demand from as many customers as you can, you add that all together, and then you plan your stock replenishment accordingly. This is the sort of JIT (Just In Time) environment that could keep your overhead low by keeping excess out of the warehouse, and that means more profitability.
 

Sure, that all sounds great, but let’s do some math to see

how quickly this approach can fall apart.

 

Say you have 10,000 products and you sell product out of 20 locations. Due to longer lead times, you keep a running forecast that looks ahead to the next 12 months. For each of those products, you have 10 customers. That means you need to calculate 10,000 products times 20 locations times 12 months times 10 customers…

that’s 24 million forecasts that need to be checked each month!

That’s not just unreasonable; that’s basically impossible, unless you have an army of workers doing the calculations for you. A process that requires that much labor will ruin the profitability you were hoping to reap from your JIT process.

To be fair, most inventory-based businesses have fewer locations and fewer products than the previous hypothetical. So let’s say your business is a bit smaller and you have one warehouse with a few hundred products that sell to a few primary customers.

Here’s what that might look like:

If you have 100 customers buying a product that sells 20 units a month, then each customer’s forecast is so small that you’ll have too much noise to combine these customer forecasts and create a usable total forecast. When you add up hundreds of “noisy” forecasts with the more reliable forecasts, you just end up with a jumbled mess. It’s better to leave that kind of calculation to a statistical engine and carry just a bit of of buffer stock.

 

It should be noted that if you add up forecasts from customers that are slightly inflated, you could end up with a combined buffer stock that is far beyond your intended buffer stock level. You should also consider the demand of those customers who don’t provide you with forecasts. The net result is a forecast that’s barely comprehensible and does little to help with replenishment planning.

 

Let’s go one step further on this quest for useful customer forecasts and ask some questions about the systems needed to make this happen.

 

Will you collect forecast spreadsheets from each customer? How are you going to combine all that data into a single set so you can build your forecast? Do you have someone who can follow up with your customers if something is amiss, and how will that affect your forecast in the meantime? As you can see, there are more questions than answers here. The odds of this working are simply not in your favor.

 

What you need is a statistical forecast that takes all the above factors into account without a tedious manual process. Consider how useful it could be if all the data that’s held in your ERP system could be fed into a data-based forecast.

If you’re already an Acumatica user, you know that you’ve got a powerful tool at your disposal for sorting through this kind of data. However, additional help may be required to help build dynamic inventory forecasts to use in replenishment, meaning you’ll want to skip the manual process of compiling individual customer forecasts. That’s the far easier way to prevent stock-outs and keep excess stock to a minimum.

That's why Acumatica offers add-on tools that work with the data you already have in your ERP to build more accurate forecasts, like NETSTOCK.

Inventory replenishment shouldn’t be a guessing game, and it shouldn’t require a massive team spending endless hours collecting individual customer forecasts on outdated spreadsheets. If you employ the right tools for your needs, then you’ll achieve a balance in your inventory that fits with your customers’ needs based on their history with you. That’s the key to inventory optimization and maximizing your profitability in your warehouse.

 

We'd love to speak with you about how Netstock, partnered with
Acumatica and Klear Systems, can help benefit you organization!

I Want to Learn More!

Tags: Inventory Management, Acumatica Enhancements, Netstock

Webinar Alert: Sage ERP Integrated Inventory Management Process

Posted by Ashley Lemus on Mon, Mar 13, 2017 @ 01:27 PM

Sage ERP integrates eCommerce credit card processing, WMS and shipping solutions for one seamless inventory management process.

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5 Minutes / 5 Keys / $500

 

Website Pipeline, Scanco, Starship, Sage Inventory Advisor and American Payment Solutions partner up to provide this highly informative complimentary webinar!

 

 

Date:  Tuesday, March 14, 2017

Time:  11 AM PT / 2 PM ET

Register Now!

 

Learn how you can:

  • Supercharge your website to improve your workflow and handle more orders.
  • Optimize your Physical Counts with Scanco Counts for iOS, Android and Windows.
  • Streamline Pick and Pack with an Automated Shipping Process.
  • Forecast customer demand for item ordered to insure customer demands are met with purchasing automation.

 

Space is limited, please register today to learn how focusing on these areas will save you money.

 

Tags: eCommerce, Sage Software, Inventory Management, Shipping, Credit Card Processing

Sage Releases Multi-Bin Basic for Sage 100c

Posted by Ashley Lemus on Wed, Feb 22, 2017 @ 10:31 AM

In a recent release, Sage has announced an inclusion of the DSD/ScanForce Multi-Bin within Sage 100c for FREE!

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This addition of Multi-Bin functionality will change the way you manage inventory by providing detailed location information within your warehouse!  

 

So, what is Multi-Bin Management?

DSD/ScanForce Multi-Bin Basic version extends your warehousing capabilities to include the designation, storage, and distribution of a single inventory intem in multiple "bin" locations within a warehouse.

This enhancement of your Sage 100c system will include:

  • Set customer or item specific restricions based on bin location
  • Perform on-the-fly bin location transfers
  • Maintain a structure and segments for bin locations
  • Set minimum and maximum location quantities for bins 

 

ScanForce is the industry-leading barcode scanning and mobile warehouse & sales automation solution for Sage 100 software.  Streamlining your warehouse operations allows for a reduction of errors and an increase in saved time.

 
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Interested in learning more about ScanForce or Sage 100c?
We would love to speak with you about how Klear Systems can benefit your organization.

Give us a call at (949) 681-8135,
email us at info@klearsystems.com
or complete the form below and we’ll reach out to you.

I Want to Learn More!

 

Tags: Manufacturing, Sage Software, Inventory Management, Warehouse Management System, ScanForce, Multi-Bin

5 Signs It's Time To Migrate From Spreadsheets

Posted by Ashley Lemus on Mon, Oct 31, 2016 @ 03:13 PM

If you're still using spreadsheets to manage your fixed assets chances are you've probably experienced a few hiccups.

 
 
5 signs it’s time to dump your spreadsheets



Any sort of issues involving your asset management process can seriously interrupt your work day.  That's why we're providing five common signals it’s time to make a switch from using spreadsheets to manage your inventory control:

 

1. Using spreadsheets to manage your fixed assets is a huge security risk
Using a software rather than spreadsheets is a much safer route for protecting your assets.  Imagine if someone were to hack into your system.  Would your data be protected?


2. Trouble inputting data across the organization
Can we all agree that communication is key when operating a successful business? Spreadsheets limit the ability to communicate to everyone involved in your business. Have you ever viewed an Excel file and got the dreaded notification “[blank] is currently working in your file, would you like to view this document as a read only file”? When deadlines are tight and you are lacking patience, your business needs a program that allows everyone to view the management system at once from multiple locations. 


3. You consistently discover errors in your data

Entering formulas into spreadsheets often comes with a margin of error since the data is being manually enter into the document. Not catching those errors can cost your company money. 


4. You feel like you have multiple job titles 
Does the manual entry process have you stressed out and feeling like you’re doing multiple people's jobs? Being able to digitally enter inventory with a barcode scanner would save you a long headache and a lot of time. 


5. Rushing to prepare for tax time
Have you ever heard of the expression ‘save time, save money’? A dedicated system can help you do just that by automating your process rather than manually entering data into a spreadsheet. No need to rush at the end of the year to prepare for your audit thanks to the data being up to speed and compliant.
 
 
 
 
Allowing you to effectively control your asset management and inventory management process isn't the only thing an ERP system could do for your small to medium-sized business!  Check out this helpful whitepaper to see even more benefits to jumping ship on the spreadsheets.
 
 
 
Interested in learning more about how an effective ERP system can help manage your SMB?
We would love to speak with you about how Klear Systems can benefit your organization.

Give us a call at (949) 681-8135,
email us at info@klearsystems.com
or complete the form below and we’ll reach out to you.

 

I Want to Learn More!

 

Tags: Enterprise Resource Planning, Sage Software, Inventory Management

Sage 100c Now Includes Sage Inventory Advisor Basics

Posted by Ashley Lemus on Fri, Sep 09, 2016 @ 02:47 PM

Time to get excited!  Sage 100c's newest update now includes Sage Inventory Advisor Basics at no additional cost.

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You may be familiar with the "full" Sage Inventory Advisor -- the inventory optimization tool that seamlessly works hand in hand with your Sage ERP software to reduce excess inventory, minimize stock-outs, and produce orders in little to no time at all-- So, you're probably wondering what the big deal is with the newer "Basics" product that is now included with Sage 100c. 

 

In a nutshell, Sage Inventory Advisor Basics is based on the full product, but without:

  •  Support for Bill of Materials 
  •  Central Warehouse Consolidation 
  •  Ability to Import Order Forecasts into Sage ERP 

This newer version of Sage Inventory Advisor builds on the processing and managing transactions Sage 100c is focused on and allows users to leverage the data captured to help make more informed decisions about how much inventory is needed to stock, when to buy more, and many other strategic insights that the Inventory functionality provided with 100c originally wasn't capable of.

 

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These changes will not only make the product easier to implement but also easier to understand! And, of course, the option to upgrade to the full version of Sage Inventory Advisor from the Basics version is always available.

 
We would love to speak with you about how Sage 100c and Inventory Advisor Basics can benefit your organization.

Give us a call at (949) 681-8135,
email us at info@klearsystems.com
or complete the form below and we’ll reach out to you.

I Want to Learn More!

Tags: Business Management Software, Sage Software, Inventory Management

3 Inventory Management Best Practices

Posted by Ashley Lemus on Wed, Apr 27, 2016 @ 11:45 AM

I think we might have that in stock...

One of the most dreaded statements made by suppliers.  Or even, has he ever called you to say that, in the end, despite the fact he took your order, the part was not in stock?
Recherche stocks

Do you do that with your customers?

You know there is a better way of doing things and that such answers greatly affect the relationship of trust you have built with your customers, and the growth of your sales. Moreover, the leaders in your industry do not treat their customers that way. In order to stay competitive you must follow best practices.

Three points to consider:

1) You need information in real time

In this era of instant communication, your management system must give you a clear picture of your inventory at all times. As soon as you get the merchandise, it has to be available in your system for resale. You should be able to allocate items to receiving and your customers’ orders. You also have to be able to easily find the main supplier of each item, as well as the sales price for each customer. If you are a distributor, and your existing system does not let you access that information, then it's time to change the system!


Modern integrated solutions offer you those possibilities, and much more. These days, with all the purchase options available in the market, you will surely find one that suits your goals and budget. In your case, that does not mean just an investment but your actual survival.

2) It must be easy to do business with you.

The pace of business is constantly accelerating. Time is a resource we all lack. To properly fulfill your customers’ requests, your colleagues in order taking must have the required information at hand and be able to trust it: quantity in stock, location, sales price, quantity on order, reception date, etc. They will then be able to quick and clearly propose solutions to your customers who need parts or equipment.

Once your customers see the quality of your service, they will not hesitate in contacting you to order products that you may not have in stock at the moment. Once again, a modern system can let you consult your suppliers’ product catalogues in real time so you can immediately talk to your customers about their needs.

3) Transform information into a competitive advantage.

Inventory management is both a science and an art. You cannot just rely on the knowledge and memory of your warehouse manager, as qualified as he may be, to find out what and when to order. Your company’s success and growth rely in part on your ability to have the right inventories, in the right location, at the right time, and thus improve your customer service.

Your inventory levels must change with the seasons, technological advances and the latest trends. A management system that lets you access inventory in real time has all the information needed to guide you with your decisions. You start there with normal reports, and then convert them into dashboards that can be consulted on a daily basis. Start integrating your sales team’s sales forecasts with your future inventory needs. Get purchase forecasts from your best customers and integrate them with your forecasts. In turn, your stock levels will become much more accurate and let you reduce your costs along with improve your customer service.

By controlling the fundamentals and starting to implement some of the data analysis techniques the big players use to manage their stock, your small to medium sized business will have the potential to considerably grow your competitiveness and your bottom line.

 

Ready to learn how you can increase your company competitiveness?

 

Contact us to learn which ERP and CRM products are available to help improve your inventory management.

 

I Want to Learn More!

Tags: Customer Relationship Management, Enterprise Resource Planning, Inventory Management